Please make time to read this letter
Parents & Carers
The Brent 6th Dartford Scout Group is a fast growing group with all sections running at full capacity. Inferno Explorers who are in partnership with our group continue to grow and expand offering The Scout adventure to continue after the Scout section. At The Brent 6th we run a great group and give your young people the full fun and adventure that the Scout movement offers.
More exciting times are ahead for the group because we have been told the new Stone Parish Council building in Cotton Lane is due to start construction soon.
At our group we have each section with their own bank accounts and also our Group executive team manage the Group accounts. Any fundraising we do goes into the group accounts. Out of this account come the costs of running the group. Things like repairs and renewals of our equipment as it becomes necessary to replace it, buying new equipment required as the group expands, Gas, Insurance for equipment, First Aid, Website and costs associated with St Georges and Remembrance day etc....We are having difficulties getting parents to engage with any fundraising we do and sadly this has now been left down to the leaders and assistant leaders who are raising money for your childís Scout group with very little (but welcomed) help from a few parents and members of the group executive team. I feel all adults that volunteer in our group do enough with running the sections each week along with camps etc and should not be giving more time to raise money for your childís scout group. Please keep a watch out for future fundraising events and we ask you try to support them. Just one or two hours each would make all the difference.
All sections have the income from the subs you pay and have no other source of income. From that money the sections buy badges (currently they are around 70p per badge given to each
member) so when we are giving out badges each week that amounts to a lot of money, Group levy that is payable to the group account is currently 75pence per week per person, pay hall hire, tuck, section meeting running costs (activity expenses, drinks, biscuits etc) and the biggest cost to every section is the insurance called Capitation. This is paid annually to County Scouts and is currently £45 per scout member. This payment is compulsory so this is a cost all sections have to make.
Below is a general weekly breakdown:
Out of your £15 per month subs
£1.13 is taken for Capitation (Scout Association costs and insurance)
£0.75 is taken for Group Levy
£0.72 is for rent of the school
£0.24 is for refreshments
£0.35 is for badges (Based on two per month)
This leaves just 31pence to run any activity cost!
Leaders have been in lots of discussions along with the Group exec team at our last meeting to find ways to help cover the costs in running your childís section.
We have looked into how other Groups collect their subs and some request payments termly (or even annually) with the £45 Capitation cost as an additional one off charge, we are aware that this could be a considerable cost to outlay especially if you have more than 1 child attending the group.
As we donít want to increase the subs or ask you for the £45 for Capitation in one go we worked out a total figure for the term time subs added the Capitation cost then split it over 12 months to give a monthly payment of £15 every month. (Actual amount is £15.41). This way we can continue to cover the increasing costs to running the Beavers, Cubs and Scout sections with the expenses as above being met.
We now ask for your co-operation from everyone by setting up a monthly Standing order payable to your childís section bank account for £15 every we ask all parents if they can set this up using the bank sort code and account number given by your son/daughters section leader. If you have any questions please speak to me via email or telephone details as above.
No subs will then be collected at the section meetings. This will save valuable time for the Leaders at the start of the meeting and will also cut down on administration time outside of meetings for banking etc. The standing order should remain in place at £15 per month for the duration of your child attending that section. You should only need to amend the standing order if costs are reviewed or if your child moves up to another section and you will need to change to the relevant sectionsí bank account details.
Sue Ingram (Group Scout Leader)